TrekNorth High School
Board of Directors Meeting Minutes
September 13, 2005

Meeting called to order: 6:07 P.M.
Present: Julia Conlon, Lisa Peterson, Dan Hawkins, Dan McKeon, Mike Munson, Bob Bernstrom, Shane Corning, Jim Lubke
Tardy: Jim Walker, 6:16 P.M.
Guests: Chad Macheel, Cindy Nelson (VEHS) Deb Carlson-Doom (VEHS), Erica Haynes

Informal Information Session

Formal Agenda
Welcome and Call to Order
Reading of the Mission Statement: “Preparing young people to make a positive difference in their local and global communities.”

Issue: Consent Agenda (Approval of the Following Items)
15 minutes

• Minutes from August 9, 2005 Regular Meeting
• Minutes from August 16, 2005 Regular Meeting
• Minutes from Aug 30, 2005 Special Meeting
• Finance report/Current bills and checks
• PSEO BSU Contract
• Aramark School Lunch Contract
• Teacher Contracts for Mike Lotvola and Chance Adams
  
  M/S/C Motion to include Lisa in the August 16, 2005 minutes: Hawkins, second Munson
  Motion carries unanimously
  
  M/S/C Motion to approve the consent agenda: Lubke, second Peterson
  In Favor: Peterson, McKeon, Bernstrom, Lubke, Corning, Walker, Hawkins, Conlon
  Oppose: Munson

II. Old Business

A. Gym Space Update

General Discussion: students and extra-curricular activities in general
Consensus: continue to offer cross-country running, other sports will be investigated
M/S/C Motion that the board creates a policy on co-curricular activities with the responsibility on the school staff: Munson, second Hawkins
Motion carries unanimously

III. New Business

A. Extra Curricular Activity Fees

M/S/C Motion to instruct school staff to develop co-curricular fee policy: Munson, second Lubke
Motion carries

M/S/C Motion to instruct school staff to get a co-operative co-curricular agreement with any school we approach or approach us: Munson, second Hawkins
Motion carries

Motion to renew our membership: Hawkins, second Munson
Motion carries

B. September Monitoring

M/S/C Motion to have management team send reports that align with monitoring calendar to board until Director begins: Munson, second Hawkins

I. Motion carries

• Policy #4 Financial condition and activities
  • Management team reports compliance on Policy #4 Financial condition and activities
• Policy #6 Asset Protection
  • Management team reports compliance on Policy #6 Asset Protection
• Policy #8 Communication and support to the Board
  • Management team reports compliance on Policy #8 Communication and support to the board

M/S/C Motion to accept the compliance reports on September monitoring activities: Peterson, second Hawkins
Motion carries

C. Bullying Prohibition Policy (review and approval)

M/S/C Motion to approve policy: Munson, second Hawkins
Motion carries

D. Collaboration/Merger with Voyageurs: discussion moved to beginning of meeting in consideration of the guests from VEHS

Munson spoke on how he believed the sharing of a director would benefit both schools due to enrollment, similar programs, and long-range direction to expand enrollment to include younger grades
General Discussion

M/S/C Motion to form an exploratory committee with representatives from both schools to discuss the collaboration/merger issue: Peterson, second Bernstrom
Passed Unanimously

ADJOURNMENT:

M/S/C Motion to adjourn: Peterson, second Munson
Motion carries

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